職場(chǎng)檔案整理對(duì)話

　　職場(chǎng)人士免不了會(huì)接觸到各類檔案。一起來看小編的職場(chǎng)檔案整理對(duì)話吧。

　　Conversation 1

　　對(duì)話一

　　Susan: Janice, I can't find the document I was working on last month. Can you help me to look for it?

　　蘇珊：賈尼斯，我找不到上個(gè)月整理的文件了。你能幫我找找嗎?

　　Janice: Susan, I'm sorry. Did you look up those files I requested?

　　賈尼斯：蘇珊，很抱歉，你查過我剛才讓你查的那些檔案了嗎?

　　Susan: Yes, but I still can not find it. Maybe it is in this cabinet.

　　蘇珊：是啊.但是我還是找不到。或許它在這個(gè)檔案柜里面。

　　Janice: I couldn't find the files you request, even though I checked all the cross-references. I don't think it's there.

　　賈尼斯：我還是找不到你所要的那些襠案，盡管我查過對(duì)照表。我不認(rèn)為它會(huì)在那里放著。

　　Susan: I am sure that document was filed.

　　蘇珊：我確信自己已經(jīng)將那份梏案存檔了。

　　Janice: Well, let me check again under a different heading.

　　賈尼斯：好吧.讓我以別的項(xiàng)目名查找一下吧!

　　Susan: Good idea! It seems that I asked you to put it in Nova's files.

　　蘇珊：好主意!我記得好像我讓你在諾娃那里存檔了。

　　Janice: Maybe that's why I couldn't find it. All the documents on Nova are filed under “V”.

　　賈尼斯：或許這就是我為什么找不到的原因了。所有與諾娃有關(guān)的文件都?xì)w在“V”字母下面。

　　Susan: Are the files arranged alphabetically?

　　蘇珊：所有的文件都是按字母順序分類的嗎?

　　Janice: Yes, it's easy to find the files. I need to clean out all the old files by tomorrow.

　　賈尼斯：是的，這樣很容易找到文件。我明天需要將舊檔案清理一下了。

　　Conversation 2

　　對(duì)話二

　　Nova: Janice, do you still remember how our filing system works?

　　諾娃：賈尼斯，你現(xiàn)在記得我們公司的歸檔系統(tǒng)是如何運(yùn)轉(zhuǎn)的嗎?

　　Janice: Yes, I have read the Filling Instruction carefully, since you showed me it last week.

　　賈尼斯：嗯。自您上次讓我看了那個(gè)須知，我就已經(jīng)認(rèn)真閱讀了。

　　Nova: Very good. What is the essence of filing, do you know?

　　諾娃：很好。那歸檔工作的要點(diǎn)是什么?

　　Janice: The essence of filing I remember is to bring together in a single folder or file all papers relating to a particular subject. And outgoing and incoming letters are kept in this file cabinet.

　　賈尼斯：歸檔工作的要點(diǎn)我記得是把所有屬于一個(gè)特定主題的檔案存人一個(gè)檔案夾或卷宗內(nèi)。而且要將發(fā)出和收到的信件均存在這個(gè)檔案柜里面。

　　Nova: Yes, “One customer--one file” is essential. And remember to update them timely.

　　諾娃：是的，“一戶一檔”至關(guān)重要。另外要注意及時(shí)更新檔案。

　　Janice: And each file should be named clearly, either in block capitals or in jet black typed capitals.

　　賈尼斯：而且每個(gè)檔案名稱都要清晰，或者用印刷體大寫字母，或者用黑體字大寫字母。

　　Nova: Correct.

　　諾娃：正確。

　　Janice: A card index is very important in the filing system. It is a most helpful friend to a secretary, so it must be kept handy and up to date.

　　賈尼斯：索引卡片對(duì)歸檔系統(tǒng)非常重要。 它可是秘書必不可少的朋友，要隨時(shí)放在手邊并及時(shí)更新。

　　Nova: Yes and prompt and careful filing contributes greatly to the efficiency of our office.

　　諾娃：是的。快速并細(xì)心地歸檔對(duì)提高辦公室工作效率也起著很大的作用。

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